Opportunity

ClimateWorks Foundation is a global organization committed to our mission: to end the climate crisis by amplifying the power of philanthropy. Since our founding in 2008, we have awarded over $1.4 billion in grants to more than 600 organizations advancing climate solutions around the world. We helped grow the field of climate philanthropy to where it stands today, establishing infrastructure, global networks, and momentum for continued growth. Through our Global Programs and Services, we equip philanthropy with global knowledge, networks, and solutions to drive climate progress.

The Grants and Contracts Associate supports and coordinates grants and contracts administration processes. He/she/they work in a dynamic environment requiring detail-oriented, independent, and professional work. He/she/they will coordinate closely with others on the Finance & Grants Team and the grantmaking teams to ensure smooth dissemination and administration of grants and contracts and accuracy of information.

Responsibilities:

Grants and Contracts Administration

• Maintaining up-to-date grant and contract records and organized electronic files, ensuring data integrity throughout the system
• Maintaining robust grant and contract documentation files, including records of financial review, approvals, outstanding reports, and related communications
• Executing no-cost extension requests on current grants and contracts
• Drafting and sending grant award letters and contracts, sending reminders according to established policies and procedures, and activating them once returned
• Coordinating with contract leads and the Accounting Team on contract closures and modifications
• Providing other grant and contract processing-related assistance as needed

Additional Tasks

• Running request status reports twice weekly and as needed
• Monitoring the processing queue, assigning requests and tasks to relevant parties
• Executing disbursement requests and coordinating with the Accounting Team on disbursement-related inquiries
• Assisting with amendment-related tasks, as needed
• Troubleshooting grants management system–related issues and responding to inquiries
• Assisting with the coordination of cross-team and organization-wide communication
• Contributing to other tasks and projects, as needed

Qualifications:

• Bachelor’s degree or equivalent work experience
• 2+ years of relevant work experience
• Experience maintaining a database
• Excellent attention to detail
• Strong organizational skills, with ability to juggle multiple priorities in a fast-paced environment
• Strong analytical and problem-solving skills
• Ability to follow through on open issues and work effectively with a diverse group of staff, partners and vendors in a service-oriented manner
• Proficiency in Microsoft Excel and Outlook
• Commitment to the mission of ClimateWorks
• Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision
• A commitment to a diverse, inclusive and equitable work environment
• Experience in the following areas is a plus:
  • Non-profit
  • Grants and/or contracts administration
  • Salesforce
  • Asana

Apply online. All qualified candidates are encouraged to apply as soon as possible. To be considered for this position, interested candidates must submit a resume and cover letter. This position will remain open until filled. Employment at the ClimateWorks Foundation is at-will.